ITSquad

ITSquad
Topics	Pirate Party
Start date	Sun 20 May 2012
Contact	it +@+ pirateparty.be or meet us at our Pirate Lab
Status	Active

Description

Takes care of all IT-infrastructure of the pirate party. Contact if you want to do an IT-project, need an email address, have requests for a Crew, would like to add a feature to the site, etc.

Personal Data Treatment

The ITSquad hosts several services. Some of these services collect personal data. We try to keep the collection and usage of data to a minimum without compromising the integrity and working of the service. Below is a list of services we host or administrate and which data they store and how the data is treated. Note that on most of these services the data that you share should be considered publicly available. When you give us a name, you don't have to give us a real name.

We don't retain any log regarding the requests made to our servers. Those logs would include the IP address as well as the name of your browser application and your operating system, but we don't care about those information.

We store daily backups on an external device for a period of four days. Backups for Mastodon are kept for one month.

You can send a request to it@pirateparty.be if you want to know what date do we have on you, or to remove those personal data.

Wordpress

When you subscribe to the newsletter, we store your email address. If you provided your first name and name these are stored as well. At the bottom of every newsletter we send, there is a link that allows you to unsubscribe from our mailing list. When you unsubscribe, your email address is marked as "unsubcribed" and is not removed right away. Inactive mail addresses (i.e unsubscribed, bounced and unconfirmed) will be completely removed before sending each Newsletter. Newsletters and GA invitations are sent through the Mailpoet third-party service, wich is GDPR compliant. See https://www.mailpoet.com/privacy-notice/.

We do not collect data about sending, opening, and receiving mails. We do not track clicks on links either.

Etherpads

Cookies are used to identify the people on the pad. When you set a username, this username will be visible. Etherpad keeps history of all changes, so content of the pad should never be considered as private. The username and a timestamp are attached to every edit make by the user and also pubicly accessable.

Wiki

Your email address will be stored for authentication and notification purposes. You can remove this e-mail address at any time by going to your preferences.

All information put on the wiki should be considered as public. Be aware that the wiki keeps track of all changes made to the pages (i.e. username, time and content that has changed). Upon request, admins can remove the content from the history. You can also ask them to remove your wiki account, as the software doesn't allow you to do it manually. You can contact them at wiki@pirateparty.be

Mastodon

We use Mailgun to send mails for Mastodon, which is GDPR-compliant. See https://www.mailgun.com/gdpr and their privacy policy https://www.mailgun.com/privacy-policy For specifics on what is collected on Mastodon you can check the terms and policy of Mastodon on https://mastodon.pirateparty.be/terms

Finance

When you make a payment to the Pirate Party, personal data such as bank account, amount of the transaction and name are stored. If provided, we also keep the email. When a GA is organised, the list of member's email adresses will be requested. This list will be transfered to the Wordpress website in order to send the invitation to the GA.

Mails

Every mail behind the pirateparty.be domain name are sent through Infomaniak, which is GDPR-compliant : https://www.infomaniak.com/en/legal/general-data-protection-regulation

Loomio

Everyone who joins our Loomio group should get the role of a coördinator. Coordinators can accept invitations to join the group and remove members. When new members join our Loomio group, coordinators can see the name and email address of the requesting user. You can read Loomio's privacy policy at https://loomio.gitbooks.io/manual/content/en/privacy_policy.html

Matrix

Since it's decentralised, you must read the privacy policy of your server. We do not host our own server at the moment, but our main chat room is on matrix.org. You can read their privacy policy at https://matrix.org/docs/guides/privacy_notice.html

Expenses

Networking4All (registrar)	76,65€	Yearly
parley.be	10,95€	Yearly
thepirateparty.be	10,95€	Yearly
depiratenpartij.be	10,95€	Yearly
lepartipirate.be	10,95€	Yearly
diepiratenpartei.be	10,95€	Yearly
piratenpartij.be	10,95€	Yearly
pirateparty.be	10,95€	Yearly
Infomaniak (hosting provider)
Mailboxes @pirateparty.be and old mailing lists @piratepary.be	120,00€	Yearly
Hetzner (hosting provider)	473,40€	Yearly
Mediawiki webserver since December 2016	8,35€	Monthly
Wordpress websites (en,fr,nl) since December 2016	8,35€	Monthly
Etherpad-Lite pad server since March 2017	8,35€	Monthly
Mastodon server since April 2017	14,40€	Monthly
TOTAL (if nothing changes)	670,05€	Yearly

Ressources

• the ITNow page for some kind of inventory of our «channels & tools».
• the Emails page for a list of emails +@+pirateparty.be.
• the Pirate Labs pad to work on different LABz projects.
• the Pirate Party Website pad for comments, remarks, todos...
• the Website Squad Loomio Group about website posts and content.
• the Pirates Selection, a brainstorming about IT tools that could be useful for pirates.
• the Hackathon, to work together on IT stuff during one long day.
• the Mastodon, to maintain a decentralized and libre social-network

Todo

• Follow our latest discussions and work flow there on a Loomio thread.

Meetings

Meeting	Date	Venue
Mastodon migration to Glitch-soc	Sun 1 September 2019, 10:00am	Fred's place 1348 Louvain-la-Neuve
Yunohost : Let's decentralise the crews!	Sun 24 June 2018, 10:00am	tierce's place – 30 rue Achille Bauduin 1300 Limal
Make the PPBe GDPR-compliant	Sun 27 May 2018, 10:00am	tierce's place – 30 rue Achille Bauduin 1300 Limal
New website online meeting	Wed 25 April 2018, 9:00pm	Online
New website	Sat 21 April 2018, 2:00pm	Expression – Koning Albertplein 14 2800 Mechelen
Updating the web site/slogan: let us tell a story	Sat 9 December 2017, 2:00pm	Expression – Koning Albertplein 14 2800 Mechelen
Mastodon upgrade and Mails structure	Wed 1 November 2017, 10:00am	tierce's place – 30 rue Achille Bauduin 1300 Limal
IT Squad Meeting	Sun 13 August 2017, 12:00pm	tierce's place – 30 rue Achille Bauduin 1300 Limal
Mails Follow up	Sun 2 July 2017, 10:00am	tierce's place – 30 rue Achille Bauduin 1300 Limal
Setting up our Mail Infrastructure	Sun 4 June 2017, 10:00am	tierce's place – 30 rue Achille Bauduin 1300 Limal

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