GASquad checklist

Object of this document: a to-do list that can be re-used for each GA, or for another type of pirate meeting, to make sure things are planned in a timely manner, and that nothing gets forgotten on the way. The template for the official procedure can be found here. The official deadlines are in bold.

At least 3 months before D day

• Set the date of the meeting
• Set the Theme/Question for the assembly ( --> coreteam)

12 weeks before

• Decide the location
• Send first invitation to pirates to book the date
• Create event on pirateparty.be and facebook
• Draft official invitation

10 weeks before

• Pirates are invited to contribute
• Send request to 4G squad to translate the proposals
• Prepare agenda of the day
• Invite people who will present something on the GA (reporting, seminars, ...)

5 weeks before

• Pirates are invited to amend existing proposals

4 weeks before

• Check the venue: is there wifi, are there chairs, where can we eat, ...

2 weeks before

• Transfer proposals into document for voting

1 week before

• Send reminder including "how to reach the venue"

Few days before

• Print the voting forms
• Print A4 pages to help locate the GA

Take along on D day

• Marker pens
• Badges
• Tape
• Beamer
• Local server (if needed)