31May2014 Event: Difference between revisions
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*Evaluation of the election (workshop) - 45 min | *Evaluation of the election (workshop) - 45 min | ||
*Pirates share thoughts and fill in an evaluation form by groups of 5 - 45 min | *Pirates share thoughts and fill in an evaluation form by groups of 5 - 45 min | ||
BREAK - 10 min | |||
*Presentation of the evaluations - 30 min | *Presentation of the evaluations - 30 min | ||
*Q&A based on the output of the workshop - 30 min | *Q&A based on the output of the workshop - 30 min | ||
Revision as of 11:52, 20 May 2014
Post-Electoral and pre-GA event preparation
Context of the project
- 31st of may will be one week after the election. Whatever the result, we will need to define new objectives and share our experience. The construction of PPBE continues.
- We start a new General Assembly Cycle. This event is the first step of the process.
Agenda
Agenda of the day
0. Welcome
- 10h : Gates open.
1. Elections wrap-up (10h30 - 13h00)
- Intro - 20 min
- Speech of elected pirates - 5 min
- Highlights and results of the elections, ereronde/tour d'honneur des candidats - 15 min
- Evaluation of the election (workshop) - 45 min
- Pirates share thoughts and fill in an evaluation form by groups of 5 - 45 min
BREAK - 10 min
- Presentation of the evaluations - 30 min
- Q&A based on the output of the workshop - 30 min
Lunch
2. GA preparation (14h00)
- Party overview - 60 min
- Presentation of the coreteam - 20 min
- Presentation of crews - 30 min
BREAK - 10 min
- Presentation of the GA process - 5 to 10 min
- Presentation of getopinionated - 5 min
- Workshop in groups based on thematics - 45 min
- Pirates gather in small groups to discuss ideas and projects about statutes, programme...
- Highlights of the workshop - 5 min
BREAK - 10 min
- Overview of current typical operations, who's who, who's working on what? - 15min
- Workshop in groups on operational topics - 45 min
- Highlights- 5 min
- Closing event : Pledging - 20min
Every pirate is invited to state what projects he will take on in the coming months
FINISH AROUND 17h30
After Party at Byrr?
Ask Paul Bossu
Roles:
Invitation text, Agenda, Registration form
In charge: Manu & Vincent
- Make the agenda on one A4
- Make the invitation text
- Decide and implement a registration solution
Send message to all members
In charge: Manu & Vincent
- need help from: Jonas and Marouan for member list & diffusion tools.
Venue : Venue for about 100 pirates
In charge: Thomas
- Call DeMarkten/ViaVia on Monday!
- Budget : there is a GA budget, so it should be OK. How much?
Registration during the morning
In charge: Patrick & Paul
Technical setup
In charge: Vincent & ??? (Need 1 or 2 people. Koen? Fred from Hackerspace?)
Time Keeper
In charge: Manu
Presenters + moderator (Fr & Nl)
In charge: Thomas & Valerie
Digitilalization group
In charge: Frédéric M. & ???
- put productions of the day on the Wiki
Templates
- Templates: => Valérie
- Election evaluation
- Questions to coreteam, party, elected
- 2 x Goals (1 side) and Contacts & Calendar (2nd side)
- Invite/brief speakers => Valérie & Thomas
- Big map + thumb tacks or post-its and stickers => Patrick
- PRINT EVERYTHING => Kash?
Meetings
Sunday 11th May
When, where : 2.30pm in Pirate Office (rue Gérard 47A, 1040 Bxl).
0. [10'] Welcome, appointment of a chairman and a minutes secretary (by consensus) and overview of the agenda.
1. Post-election part
- [10'] Determine the purpose of the event, regarding the elections.
- [20'] Determine how to organize the event in order to achieve this purpose : what kind of activities? Involving who?
2. Pre-GA part
- [10'] Brainstorming on the purpose of next GA : what do you want to see happening on next GA? what is it going to be about?
- The outcome of this brainstorming will be forwarded to the coreteam to help them settle this.
- [10'] Determine the purpose of the event regarding next GA : How does this event fit? What should be discussed/worked on during the event?
- [20'] Determine how to organize the event in order to achieve this purpose : What kind of activities? Involving who?
3. [20'] Designing the event
- How are we going to combine the two parts? What other things should be organized?
4. [20'] Requirements
- Determine what are the tasks to be done in order to successfully organize the event : advertising, logistics...
5. [10'] Dispatch work.
- Should result in an extensive todo list.
6. [5'] Congratulate each other.
- Because we deserve it.
Working pads
Preparation
Brainstorming, questions, discussion, suggestions,...
Direct link to the pad: http://www.piratepad.be/p/event_140531