31May2014 Event

Post-Electoral and pre-GA event preparation

Context of the project

• 31st of may will be one week after the election. Whatever the result, we will need to define new objectives and share our experience. The construction of PPBE continues.

• We start a new General Assembly Cycle. This event is the first step of the process.

Roles

• Registration needed so we know how much people will come and to book a place for the event. => Manu & Vincent
  • Save the Date: send to all members (via Jonas?)
  • primarily members and invitations
  • have membership registration there some people can become member of the party there
  • Make the agenda on one A4
  • Venue : Venue for about 100 pirates -> Call DeMarkten/ViaVia on Monday! => Thomas
  • Where : BXL is more central , Leuven, Louvain-la-Neuve ?
  • Budget : there is a GA budget, so it should be OK

• Templates: => Valérie
  • Election evaluation
  • Questions to coreteam, party, elected
  • 2 x Goals (1 side) and Contacts & Calendar (2nd side)
  • Invite/brief speakers => Valérie & Thomas
  • Big map + thumb tacks or post-its and stickers => Patrick
  • PRINT EVERYTHING => Kash?

• Volunteering:
  • Registration during the morning (2ppl): Patrick & Paul
  • 2 ppl technical setup: Vincent & (Jonas/Fred HackerSpace/...?)
  • Time keeper: Manu
  • 2 x Presenters + moderator (Fr & Nl): Thomas & Valerie
  • Digitilalization group : put productions of the day on the Wiki : Frédéric M. &...

Meetings

Sunday 11th May

When, where : 2.30pm in Pirate Office (rue Gérard 47A, 1040 Bxl).

0. [10'] Welcome, appointment of a chairman and a minutes secretary (by consensus) and overview of the agenda.

1. Post-election part

• [10'] Determine the purpose of the event, regarding the elections.
• [20'] Determine how to organize the event in order to achieve this purpose : what kind of activities? Involving who?

2. Pre-GA part

• [10'] Brainstorming on the purpose of next GA : what do you want to see happening on next GA? what is it going to be about?
  • The outcome of this brainstorming will be forwarded to the coreteam to help them settle this.
• [10'] Determine the purpose of the event regarding next GA : How does this event fit? What should be discussed/worked on during the event?
• [20'] Determine how to organize the event in order to achieve this purpose : What kind of activities? Involving who?

3. [20'] Designing the event

• How are we going to combine the two parts? What other things should be organized?

4. [20'] Requirements

• Determine what are the tasks to be done in order to successfully organize the event : advertising, logistics...

5. [10'] Dispatch work.

• Should result in an extensive todo list.

6. [5'] Congratulate each other.

• Because we deserve it.

Working pads

Preparation

Brainstorming, questions, discussion, suggestions,...

Direct link to the pad: http://www.piratepad.be/p/event_140531