Crew Brussels/Meeting/21 03 2012

when: 21st of March 2012
present: monika, line, jurgen, paul, marouan et nofell, pieter (=sandb)
excused: thomas

agenda

The goal of the meeting is to fine tune the preparation of our GA.

• the status on participation confirmations and candidatures
• the presentation of GA documents/presentations
• the confirmation of the time table
• the hand over list
• etc

the status on participation confirmations and candidatures

• who has confirmed or not
• email to 40 people, paying and active members
• 12 confirmations, not with people on meeting, so +7

• TODO: monika will resend, put it on the mailing list
  • send list to crew captains of confirmations
  • put it on forum

• candidates
  • for now three
  • paul still needs to still put it up, sandb will help paul
  • candidates can still present at the last moment if they want
  • anyone is invited to put up their candidacy, no people, no party!

• 5 or 7 persons on the board
  • 7 positions
  • 2 board members extra
  • all members need to be voted in

the presentation of GA documents/presentations

• current structure, Marouane's and Koen proposal, and any other
  • will be presented
  • people will be able to vote for it

the confirmation of the time table

• agenda on separate doc

• adding red/green card for voting yes no questions when they pop-up
  • TODO sandb will bring red and green cards, 50

• TODO sandb will check that thomas will make the template for voting system
• TODO sandb will check with Koen if he wants to present his changes

• voting by proxy, is possible, monika will explain to sandb or glenn, special doc

• agenda is confirmed

the hand over list

• week after, compulsory meeting; handing over things
• votees must show up!!!
• all at once, in one go, will be easiest, no other way
• NPO statutes updates required
• treasurer address will get documents after update
• 1 month deadline, legal deadline!

• also: 121 euros to monica from sandb from merchandising, 6 tshirts, 2 flags, 1 pin

etc

• name in dutch is officially: "Piratenpartij": confirmed

todo's

• monika will resend invitation, on the mailing list, on forum
• sandb will bring red and green cards, 50
• sandb will check that thomas will make the template for voting system
• sandb will check with Koen if he wants to present his changes
• monika will explain voting by proxy, to sandb or glenn, what document to use
• sandb helps paul present online candidat