31May2014 Event

Post-Electoral and pre-GA event preparation

Context of the project

• 31st of may will be one week after the election. Whatever the result, we will need to define new objectives and share our experience. The construction of PPBE continues.

• We start a new General Assembly Cycle. This event is the first step of the process.

Agenda

Agenda of the day

0. Welcome

• 10h : Gates open.

1. Elections wrap-up (10h30 - 13h00)

• Intro - 20 min
• Speech of elected pirates - 5 min
• Highlights and results of the elections, ereronde/tour d'honneur des candidats - 15 min
• Evaluation of the election (workshop) - 45 min
• Pirates share thoughts and fill in an evaluation form by groups of 5 - 45 min
• BREAK - 10 min
• Presentation of the evaluations - 30 min
• Q&A based on the output of the workshop - 30 min

Lunch

2. GA preparation (14h00)

• Party overview - 60 min
• Presentation of the coreteam - 20 min
• Presentation of crews - 30 min
• BREAK - 10 min
• Presentation of the GA process - 5 to 10 min
• Presentation of getopinionated - 5 min
• Workshop in groups based on thematics - 45 min
• Pirates gather in small groups to discuss ideas and projects about statutes, programme...
• Highlights of the workshop - 5 min
• BREAK - 10 min
• Overview of current typical operations, who's who, who's working on what? - 15min
• Workshop in groups on operational topics - 45 min
• Highlights- 5 min
• Closing event : Pledging - 20min

Every pirate is invited to state what projects he will take on in the coming months

After Party at Byrr?

Ask Paul Bossu

Roles:

Invitation text, Agenda, Registration form

In charge: Manu & Vincent

• Make the agenda on one A4
• Make the invitation text
• Decide and implement a registration solution

Send message to all members

In charge: Manu & Vincent

• need help from: Jonas and Marouan for member list & diffusion tools.

Venue : Venue for about 100 pirates

In charge: Thomas

• Call DeMarkten/ViaVia on Monday!
• Budget : there is a GA budget, so it should be OK. How much?

Registration during the morning

In charge: Patrick & Paul

Technical setup

In charge: Vincent & ??? (Need 1 or 2 people. Koen? Fred from Hackerspace?)

Time Keeper

In charge: Manu

Presenters + moderator (Fr & Nl)

In charge: Thomas & Valerie

Digitilalization group

In charge: Frédéric M. & ???

• put productions of the day on the Wiki

Templates

• Templates: => Valérie
  • Election evaluation
  • Questions to coreteam, party, elected
  • 2 x Goals (1 side) and Contacts & Calendar (2nd side)
  • Invite/brief speakers => Valérie & Thomas
  • Big map + thumb tacks or post-its and stickers => Patrick
  • PRINT EVERYTHING => Kash?

Meetings

Sunday 11th May

When, where : 2.30pm in Pirate Office (rue Gérard 47A, 1040 Bxl).

0. [10'] Welcome, appointment of a chairman and a minutes secretary (by consensus) and overview of the agenda.

1. Post-election part

• [10'] Determine the purpose of the event, regarding the elections.
• [20'] Determine how to organize the event in order to achieve this purpose : what kind of activities? Involving who?

2. Pre-GA part

• [10'] Brainstorming on the purpose of next GA : what do you want to see happening on next GA? what is it going to be about?
  • The outcome of this brainstorming will be forwarded to the coreteam to help them settle this.
• [10'] Determine the purpose of the event regarding next GA : How does this event fit? What should be discussed/worked on during the event?
• [20'] Determine how to organize the event in order to achieve this purpose : What kind of activities? Involving who?

3. [20'] Designing the event

• How are we going to combine the two parts? What other things should be organized?

4. [20'] Requirements

• Determine what are the tasks to be done in order to successfully organize the event : advertising, logistics...

5. [10'] Dispatch work.

• Should result in an extensive todo list.

6. [5'] Congratulate each other.

• Because we deserve it.

Working pads

Preparation

Brainstorming, questions, discussion, suggestions,...

Direct link to the pad: http://www.piratepad.be/p/event_140531