31May2014 Event: Difference between revisions
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=== Roles === | === Roles === | ||
* Registration needed so we know how much people will come and to book a place for the event. => Manu & Vincent | |||
** Save the Date: send to all members (via Jonas?) | |||
** primarily members and invitations | |||
** have membership registration there some people can become member of the party there | |||
** Make the agenda on one A4 | |||
** Venue : Venue for about 100 pirates -> Call DeMarkten/ViaVia on Monday! => Thomas | |||
** Where : BXL is more central , Leuven, Louvain-la-Neuve ? | |||
** Budget : there is a GA budget, so it should be OK | |||
* Templates: => Valérie | * Templates: => Valérie | ||
Revision as of 16:31, 11 May 2014
Post-Electoral and pre-GA event preparation
Context of the project
- 31st of may will be one week after the election. Whatever the result, we will need to define new objectives and share our experience. The construction of PPBE continues.
- We start a new General Assembly Cycle. This event is the first step of the process.
Roles
- Registration needed so we know how much people will come and to book a place for the event. => Manu & Vincent
- Save the Date: send to all members (via Jonas?)
- primarily members and invitations
- have membership registration there some people can become member of the party there
- Make the agenda on one A4
- Venue : Venue for about 100 pirates -> Call DeMarkten/ViaVia on Monday! => Thomas
- Where : BXL is more central , Leuven, Louvain-la-Neuve ?
- Budget : there is a GA budget, so it should be OK
- Templates: => Valérie
- Election evaluation
- Questions to coreteam, party, elected
- 2 x Goals (1 side) and Contacts & Calendar (2nd side)
- Invite/brief speakers => Valérie & Thomas
- Big map + thumb tacks or post-its and stickers => Patrick
- PRINT EVERYTHING => Kash?
- Volunteering:
- Registration during the morning (2ppl): Patrick & Paul
- 2 ppl technical setup: Vincent & (Jonas/Fred HackerSpace/...?)
- Time keeper: Manu
- 2 x Presenters + moderator (Fr & Nl): Thomas & Valerie
- Digitilalization group : put productions of the day on the Wiki : Frédéric M. &...
Meetings
Sunday 11th May
When, where : 2.30pm in Pirate Office (rue Gérard 47A, 1040 Bxl).
0. [10'] Welcome, appointment of a chairman and a minutes secretary (by consensus) and overview of the agenda.
1. Post-election part
- [10'] Determine the purpose of the event, regarding the elections.
- [20'] Determine how to organize the event in order to achieve this purpose : what kind of activities? Involving who?
2. Pre-GA part
- [10'] Brainstorming on the purpose of next GA : what do you want to see happening on next GA? what is it going to be about?
- The outcome of this brainstorming will be forwarded to the coreteam to help them settle this.
- [10'] Determine the purpose of the event regarding next GA : How does this event fit? What should be discussed/worked on during the event?
- [20'] Determine how to organize the event in order to achieve this purpose : What kind of activities? Involving who?
3. [20'] Designing the event
- How are we going to combine the two parts? What other things should be organized?
4. [20'] Requirements
- Determine what are the tasks to be done in order to successfully organize the event : advertising, logistics...
5. [10'] Dispatch work.
- Should result in an extensive todo list.
6. [5'] Congratulate each other.
- Because we deserve it.
Working pads
Preparation
Brainstorming, questions, discussion, suggestions,...
Direct link to the pad: http://www.piratepad.be/p/event_140531