General Assembly:2012/notes

Participations

• 26 members present
• 1 vote by procurement
• 4 people press

• Meeting was lead by Jurgen and Monika
• Notes taken by Pieter

Review of things done last year

• by Jurgen
• agenda overview
• overview of what pp did last year

A word about finances

• overview of financial state
• current amount on bank account: 1611.66
• in: 261.53
• out: 757.50
• change: 495.97
• banks:
  • Black Pearl npo: bkcp banck,
  • Pirate Party: bnp paribas
  • we wanted to change BNP, but account number used by many members to pay membership.

• Black Pearl finances:
  • swiss hosting: because of fairer hosting laws in Swiss (France not so good, hadopi, ...)
  • 252.1 merchandising income
  • new money needed for merchandising, printing costs

• Pirate Party finances
  • 1859.84 total
  • change +/- 1000 euros
  • 35 contributing members ~ out of 2000 members following, 2% conversion rate
  • 16 contributing monthly
  • 19 contributing annually
  • set target at 5% conversion rate? ~ 100 paying members, for next year?

• total 3471.5 - 750 loan = 2721.5 total, + value of merchandise

Q & A

• loan has been paid completely

• batch merchandising last time was +/- 900 euros

• graphs?
  • xls, csv files available, who wants could make a graph like this.
  • accessibility of data? multiple options to the future.

• memberships / donations
  • memberships vi pp
  • donations, max 25.000 via black pearl
  • donations: disclosures? what are the rules? we should try to get a good and correct overview, especially now more Flemish involvement: could mean new rules.

• mandates on the bank accounts:
  • originally: bkcp, BNP: both opened by Marouane and Jurgen.
  • now: black pearl: only Jurgen
  • now: pirate party: only Marouane
  • bank statements of BNP arrive at Jurgen's home address, bank statements of Bkcp arrive at Marouanes address
  • future should be: people of the board, needs to be fixed, on the list of the handover

• • how many should get access? up to new structure

PBBe elections

• candidates, voting system
• discussion on 5 or 7 members
  • can there be candidatures for more than one role
  • we vote now on 7 or 5 board members
  • board members have vote power

• some discussions
  • complaints about clarity of of board functions
  • current structure not clear
  • board members: not clear what their function is; Jurgen answers:
    • there was a demand from people to do it
    • idea of dragging experience in from the past

• solution:
  • complete candidacy list
  • explain voting syst
  • explain structure
  • decide on 5 or 7
  • another moment for posing candidacy

Lunch break

Because we are running out of time, Monika has been appointed time keeper.

Filming assembly

• A filming crew is present
• recording by journalism students
• some people, but not many, do not want to be filmed

Structure of the the PBBe

• explanation of current structure
• by Jurgen, using a mindmap (XMind)
• influences by Pirate Without Boards (ideas) organisation
• whole structure is currently run by three people

• Q: Thomas: Sociocracy; local idea or international idea
• A: Jurgen: based on known ideas inside the internation movement

• Q: Mimor: is the mindmap online?
• A: Jurgen: not yet, but will be, not official document.

Explanation of the voting system

Dynamic voting system:

• http://en.wikipedia.org/wiki/Single_transferable_vote
• vote with multiple preferences, ordered by preference
• only the votes for elected people count

• proposal:
  • vote for co-presidents
  • people that do not make it, can choose te be candidate for the next vote
  • this require separate vote for each position, to know for people to be candidate for next role

• counter args
  • this means vote one by one, more time
  • people can be candidate for multiple roles at the same time
  • most popular can chose which role (if elected for more than one role) to take up first

• system
  • we need verifiers
  • two people for verification
  • one person inputs in computer
  • open source stv program

• actual voting happens in one go at the end

• motion: can everyone vote except press? voted yes;

• one voting by proxy? one, yes, next time we need to prepare this better.

• motion: 5 or 7; how many members in the board; voted for 5 persons in the board; (13 vs 10)

Candidates Present themselves

• 3 co-pres/co-chairman
  • Jonas Degraeve
  • Marouan El Moussaoui
  • Koen De Voegt
  • Paul Bossu

• 1 treasurer
  • Nofel
  • Thomas

• 1 general secretary
  • Line
  • Koen

• Q & A session for the candidates

Break

• motion: speed up presentation, try to limit to the essential to save time; voted yes;

Web/IT structure squad

Liquid Feedback

• presentation by Jonas
• translation to french? 5 hours of work; Monika wants to maybe do this
• logo choosen (red cards have it, right side of slide)
• we are going to transtion (upgrade) to version 2.0

Pirate squads

• intro Monika
• divide work of the party over different squads
• presentation of the people taking up different squads follows

social media squad

• Xavier
• e.g. facebook work
• statistics
• twitter?
• interactivity with the website

Web squad

• Presented by Mike and Line
• make main site an information portal; tell people who we are and what we do
• translation, seo, people want to help
• current design copied from other places
• lots of work
• who wants to help out
• thomas: helping out on the user-scenarios
• someone else in antwerp wants to help out
• within two weeks to come, line will communicate get together date
• Koen: youtube account is unblocked again

IT squad

• Presented by Jonas
• presentation redmine (project website)
• presentation forum; could be used more
• ...
• itworkgroup@pirateparty.be
• no ssh access
• will try to make email addresses for other squads
• translation work
• email addresses should be managed by the IT squad
• rename itworkgroup@pirateparty.be to itsquad@pirateparty.be
• question for more overview who what

Welcome squad

• Paul and Monika
• howto, info for new members
• welcome squad: welcoming people
  • ewelcome: emails, etc..., direct to direct info
  • physical welcome: crews, workmeetings, pirate beers
• ideas
  • make guide
  • peter/sponsor/marain for new members
• people needed
  • three languages needed
• glenn will join the welcome squad
• currently: info@pirateparty.be websquad

Communal elections oct' 2012 followed by Q&A

• marouan
  • different for every region
  • every region has different rules
• presentation on Brussels/Wallonie
  • deadlines of list, certain number of days before elections
  • different strategies
  • objective criteria to chose strategy
  • marouane: think it is better to focus

• Thomas
• So you want to get elected? What you’ll need
  • 100 exclusive signatures OR 1 signature exiting council member
  • an ordered list of candidates on an official form including a list name**
  • Sept 15 2011: deadline for lists
• The list(s)
  • any EU civilian registered locally
  • max: 55 (Antwerpen), 51 (Gent), 45 (Leuven)
  • |M-V| ≤ 1
  • different gender in 1st and 2nd place
  • presence on multiple lists Ccity,district,province) is legal, but you can’t have a district+city mandate
  • only one mandate per “family” (3rd degree)
  • official doc to submit a list: not available yet
• Money
  • keep your expenses! anything you spent for the elections, you need to report required by 13th of november
  • gifts > 125 € are not anonymous, need to be mentioned in a report
  • stickers are not presents
• Funky
  • You can get a list of all registered voters in your region! (name, address, social security number), watch out for people asking

• operations: talking part yes or now, which way: decided by each crew individually

• Lionel: offers couch surfing in Namur area. To do stuff teambuilding. For everyone! +/- 12 places.

Voting Results

• Co-president flanders: Jonas 20/26
• Co-president bxl: Marouan 22/26
• Co-president wallonie: Paul 25/26
• Secretary: Line 21/26
• Treasurer: Nofel 15/26

• Handover should be organised in the next week;

• Applause and thanks for the people that put so much work in the party the last three years: Jurgen and Monika!!!

Structure proposals

The F****g Manual

• By Marouan

Structure Proposal

• By Koen

Voting on statutes

• The F****g Manual becomes the new statutes: voted no
• Structure Proposal becomes the new statutes: voted no
• Do we organize making new statutes in the near future: voted yes