PP Structure Proposal (draft)

Note:

• the English version is regarded as the official version.
• Also available: French (original) and Dutch version.

Introduction

The goal of this document is to describe the process and structure of the Pirate Party Belgium.

The process can be seen as a wave:

• Like a wave it progresses in a horizontal way. This means there is no top-down hierarchy. We are all equal. We don't plan on having a small group of people to, based on their talents and or expertise, tell how things are going to be run. Good ideas and principles will be copied and fortified and will grow in to great swells that carry our pirate ship across the worlds oceans. Bad ideas, failed initiatives will die out like a small ripple after a stone is thrown in a pond. Don't worry about just throw another rock. The origin of the wave is of no importance the results count. Casting blame is useless. Don't do it!

The structure of the party is a self-organizing distributed network:

• The members of the self-organizing distributed network are autonomous and free. They can act and contribute as they see best fit. All initiative is encouraged. Everybody is given the benefit of the doubt. Equally anybody is free to decline any request or to not participate. This would not be viewed as negative or have impact on membership status. For a network properly organize itself all members should have an equal ability to participate, have equal access to information regarding the network and have an equal ability to communicate with all other participants in the network. This means that from occasional militants to active, responsible, party members all have the same capacity in contributing, without prior selection or bias towards anyone. All members are united around our common program.

The strength of a our organization thus depends on it's dynamic leadership, the flexibility of it's structures and the absence of any hierarchy.

Overview

The heart of the Pirate Party are it's members. It's the members that link all sections of the party together. He or she has the possibility and is encouraged to participate in any node. There are two basic types of nodes. There are organization entity within Pirate Party focusing on:

• any region big or small are called Crews
• specific themes or activities are called Squads

The Crews

The Crews are the base units of the Pirate Party.

Their goal as well as their organizational reason, is to involve as much as possible pirates in all workings of the party.

Definition: A Crew is a self-organizing, local unit of the Pirate Party. Their goal is to do anything they see fit to help the Pirate Party achieve it's goals. The Pirates organize themselves and go about as they like, they are advised to follow these guidelines:

Guidelines

• A Crew is made of 3 to 11 Pirates. 7 is ideal. With 7 people it is possible to sit around a single table and have a serious conversation. Above 11, the Crew is strongly advised to split and form 2 new Crews. If the Crew has only 3 Pirates left they are encouraged to join another Crew or recruit new Pirates into there existing Crew.
• The 3 pirate rule applies to the creation of a Crew.
• Every Crew chooses a captain and a navigator.
• A Crew is ideally composed of Pirates that mirror the region they aspire to represent. (race, religion, sex, sexual preference, ...)
• A Crew needs to organize at least 1 event a month.
• In decisions it is alway attempted to reach consensus. When voting is necessary the outcome of the vote is clearly noted down in the meeting report.
• Pirates are encouraged to join multiple Crews if they have the time and interest to do so. This will help in enabling cooperation and sharing of ideas between geographically separated groups of pirates.

Possible goals

• Recruit and embrace new members
• Organize Meetings to give Pirates the opportunity to join in and bond
• Discuss, debate and act
• Communicate with local media
• Apply the party program to local themes
• Participate in local elections
• Campaign

The Squads

They are the production unit of the Party.

Just like Crews are the socializing units, the Squads are the working units. It is there where the political policy making is being done (reports, actions, studies, propositions, course of action, ...)

Definition: a Squad is a working group of which is responsible for the decisions/positions/actions of the Party. A Squad formalizes the impulses/initiatives/ideas expressed by the Pirates.

Validation Criteria

• A Squad centers around a theme, a project or an emergency (see below).
• A Squad is can be made of Pirates of different Crews. In most instances it is desirable that multiple Crews are represented.
• A Pirate can be a part of as many Squads as desired.
• The only conditions to join a Squad is the intention and the capacity to participate.
• In decisions it is alway attempted to reach consensus. When voting is necessary the outcome of the vote is clearly noted down in the meeting report.
• A Squad has a single contact point for information (Wiki-page, mailing list,…) The transparency of the production method is a necessary condition for the legitimacy of the workings of the Squad.

Typology & Goals

• Thematic Squads: these are the working groups of thematic work, such as: agriculture, education, health,… It is in these Squads where the position, decisions, studies, reports, etc. of the Party are being developed. The two necessary conditions are Sourcing and transparency. The first condition means that, like on Wikipedia, every element of the proposition and/or argumentation needs to be accompanied by documentation. The second condition means that the documentation needs to be accessible by everyone. This is necessary because the production of the party passes through the Liquid Feedback System.
• Project Squads: these are the project groups. A project is being defined by a starting date, a deadline, a schedule, a final product and a Project Manager. This Project Manager is responsible for the project, the delays and the adequacy of the result for the Party. The Project Manager discusses with the Speakers to let them know the initiative, verify the uniqueness and gather all the human resources.
• Emergency Squad: these are the working groups in case of emergency. If an emergency presents itself, 2 Pirates can apply for the installation of an emergency Squad. In this kind of Squad, the result has priority over the procedure. This is the reason why this kind of Squad can only be set up in case of emergency.

Interactions between Crews and Squads

Between the Crews

Every Crew needs to assign a Speaker. Preferably, someone else than the one which started the Crey. The Speaker is the contact line to the other Crews. He discusses - over a mailing list, a discussion forum or regular meetings - with Speakers from other Crews. The Speaker doesn't have an additional or otherwise dominating vote. The group of Speakers doesn't need to debate: they mainly assure cohesion, communication and synergy between the Crews.

Between the Squads

For the Thematic Squads, since their work is visible for all Pirates, there isn't really a procedure for communication. Like said earlier, the criteria for being a valid squad are sourcing and transparency.

Not a single decision/position/product can be adopted if they haven't been clairly and robustly argumented and if the proces which has lead to this position/decision/product hasn't been visible for every Pirate.

For the Project Squad, the Project Manager and the group of Speakers exchange useful information for the completion of the project. The Project Manager can ask the Speakers to use resources useful for the Project.

The implementation of the Emergency Squad, because of its usefult character, only needs to have results.

Between Crews and Squads

The work done in the Squads is reflected to the other Pirates through the basis in its Crews and through the Speaker. As said above, to join a Squad, there are no other conditions but the intention and the capacity to participate.

The Core Team

The Core team is a group made mainly out of the regional officials of the Pirate Project. In every of the four regions of the country, an official is identified. His function is to coordinate, within his region, the development and the actions of the Crews and Squads.

The regional officials coordinate the Pirate movement on a federal level in the Core team. They may be accompanied by whoever they like in the Core team meetings.

The Core Team is a collegiate team: the decisions are mode unanimous or with a full consensus. They can't be any voting.

Responsibilities of the Core Team

• Official communication of the Party
• Setting up the lists of the election
• Investing in the candidates in case of elections
• Taking care of the financial aspects of the party, which are connected to the Black Pearl

The Black Pearl

As stipulated in the third article of the statutes of the vzw/asbl: "The association aims to collect and manage finance, public and private funding and contributions from members of the Pirate Party and bear the operating expenses and election expenses. The association provides logistical support in terms of human, material and financial Pirate Party. It may perform all kind of acts whatsoever relating directly or indirectly to its purpose or to facilitate it."

In the fifth article, these statutes precise who is a part of the association:

• the president, the vice-presidents and the general secretary of the Pirate Party Belgium
• 11 people assigned for 4 years of which the head of the group of parliamentarians and the voting members of the office of the Pirate Party
• 1 to 5 people chosen from the Pirate Party Bureau based on their competences, notably on financial, juristic, communication or study aspects.

The current administrators are Monika Kornacka, Jurgen Rateau and Marouan El Moussaoui

Moments

We'll define three types of meeting for pirates to get together:

The PirateBeers

These are informal get-togethers where the goal is to welcome and recruit new members. PirateBeers are announced and held publicly, and regularly. They are an opportunity for a prospective pirate, to take a first step and get more info about the project. They are organized by the crews, with the essential mission: a systematic, regular and convenient way to recruit new members.

These moments must be accessible: avoid gatherings around a large table (always intimidating) and opt instead for small group discussions. Each small group should be led by a member of the organizing crew.

The Working Sessions

These are formal meetings, with an agenda published a week ahead, and notes, published at most a week after the meeting took place.

These meeting-notes should contain at least the following elements:

• Date and time of the meeting
• Names of those present, excused and absent
• The approval of the notes of last meeting
• The report of the Speaker (see below)
• The issues discussed at the meeting
• Who is doing what in what Squad? (see below)

The Team Building Sessions

These are the other occasions where Pirates can meet (nights out, visits, LAN parties, participation to an event, symposia, drinking, ...)

This typology is important because it avoids confusion on the type of meetings. It makes involvement of new members in the party easier: it starts with a Meetup, next a Working Session where the Pirate methodology is explained, after which the new member is ready to join or form a Crew.

Financial aspects

The following rules apply to the Pirate Party Belgium, its Crews, Squads, Workgroups and every formal or informal structure which presents itself as an element of the Pirate Party Belgium.

• All mobile and immobile goods are to be used in the framework of the realisation of the goals of the Pirate Party, and only in that framework.
• Every Pirate can freely, after a request to the Coreteam, have acces to the financial reports of the Pirate Party.
• Every banking account of the Pirate Party:
  • must be distinct of these of its members;
  • must require at least 2 signatures to acquire funds or make payments;
  • use the word "PPBE" or "Pirate Party Belgium" as its title.
• Every banking account of the Pirate Party Belgium, including these of its Crews, Squads, Workgroups and every other formal or informal structure which presents itself as an element of the Pirate Party, need to have an audit every year in which a written finance report is presented. This report will be made public to all pirates.
• Every Crew, Squad or working group and every formal or informal structure which presents itself as an element of the Pirate Party Belgium, must inform the Treasurer of the Party immediately after opening a banking account. This information must be handed over: the necessary financial informations (numbers,...) and the names and contacts of the responsible treasurers. On the request of the Core Team, the banking statements must be presented.
• Every Crew, Squad or working group and every formal or informal structure which presents itself as an element of the Pirate Party Belgium, must take note that the funds collected for the Pirate Party are under the exclusive ownership of the Pirate Party. At the dissolving of a structure, it transfers all mobile and immobile goods and all funds and possessions to the Pirate Party Belgium.
• Not respecting these financial rules lead to an immediate exclusion f the Party and possible further legal action.