General Assembly:2012/function description

The following functions are open for replacement during GA:

PPBe co-president

The overall role of a co-president is to:

• Represent and serve as the official spokesmen for one of the regions
• Manage the regional pirate events, activites, meetings
• Develop pirate crews and support them

General responsibilities of the co-president of PPBe

• Ensure the effective and efficient administration of PPBe regional activities
• ??

Specific duties of the co-president

• Manage and keep update the regional pirate calendar (website, forum, facebook)
• Organise and attend on a regular basis pirate events and meeting from the region assigned
• Encourage the development of local crews and squads
• Provide support to local crews and squads
• Follow up on international pirate events, activities, etc
• Establish a network of contacts on local, regional, national and international level
• Work closely with other co-presidents, members of the board, treasurer and general secretary
• Attend board meetings and follow up on regional and national pirate actions, events, etc
• Oversee the work of various squads and working groups

Co-president person specification

• Tri-lingual (FR, NL and EN) or at least bi-lingual (FR or NL and EN)
• Commitment to PPBe values and principles
• Willingness to devote the necessary time and effort to the function
• Experience in human and organisation management is a plus

PPBe treasurer

The overall role of a treasurer is to:

• Maintain the day-to-day finances of PPBe
• Ensure that the financial viability of PPBe by managing party's back accounts
• Ensure that PPBe financial records are maintained and kept up to date

General responsibilities of the treasurer

• Ensure the effective and efficient administration of PPBe funds, i.e. bank accounts
• Ensure that PPBe finances complie with relevant Belgian legislations and/or regulations, e.g. tax submission, etc
• Ensure that PPBe applies its resources in pursuance of its objects
• Ensure the financial stability of PPBe
• Manage PPBe property and ensure the proper investment of PPBe's funds.
• Contribute to PPBe financial evolution by providing the strategic direction to PPBe, e.g. mechandinsing, investements, etc

Specific duties of the treasurer

• Manage and presenting budgets, accounts and financial statements to co-presidents and members of the board
• Prepare and present financial reports to PPBe board and members on regular basis
• Make a formal presentation of the accounts at the annual general assembly
• Being assured that the financial resources of the organisation meet its present and future needs
• Ensure that PPBe has an appropriate reserves on its bank accounts
• Advise on the financial implications of PPBe investments, purchases, etc
• Ensuring that PPBe financials comply with Belgian legislation by following up on official documents submissions

Treasurer person specification

• Tri-lingual (FR, NL and EN) or at least bi-lingual (FR or NL and EN)
• Commitment to PPBe values and principles
• Willingness to devote the necessary time and effort to the function
• Understanding and acceptance of PPBe legal duties, responsibilities and liabilities
• Financial qualifications and experience are required
• Experience in non-for-profit organisation accounts management is a plus

PPBe general secretary

The overall role of a general secretary is to:

• Maintain the day-to-day administrative duties of PPBe
• Provide administrative support to PPBe co-presidents and board, e.g. organising and minuting board meetings
• Ensure that PPBe administrative records are maintained and kept up to date, e.g. membership records, personal contacts records, merchandinsing, etc

General responsibilities of the general secretary

• Handle administrative duties of PPBe
• Be the liaison agent bewteen co-presidents, members of the board and pirates
• Ensure that PPBe administrative records are kept to date and easily accessible
• Manage PPBe administrative documents and records

Specific duties of the general secretary

• Handle, dispatch and supervise all PPBe relative correspondence, especially emails
• Ensure that the e-welcome team follows up on incoming e-mail correspondence
• Ensure that the membership list is up to date
• Prepare and send membership cards
• Follow up on pirate merchandising purchases by keeping the stock up to date and sending the goods
• Ensuring that pirate related documents are accessible and kept updated
• Assist board meeting and take in charge the meeting minutes
• Keep an updated agenda of various pirate events and meeting
• Manage pirate contacts

General secretary person specification

• Tri-lingual (FR, NL and EN) or at least bi-lingual (FR or NL and EN)
• Commitment to PPBe values and principles
• Willingness to devote the necessary time and effort to the function
• Experience in human and organisation management is a plus
• Experience in non-for-profit organisation management is a plus

PPBe member of the board

The overall role of a member of the board is to:

• ?

General responsibilities of the member of the board

• ?

Specific duties of the member of the board

• Assist to core-team meetings on national level

Member of the board person specification

• Tri-lingual (FR, NL and EN) or at least bi-lingual (FR or NL and EN)
• Commitment to PPBe values and principles
• Willingness to devote the necessary time and effort to the function