View source for Internal Democracy/Meeting/26 03 2017

{{MeetingSidebar
|meetingname=Internal Democracy: Creating guidelines
|city=Brussels
|postalcode=1000
|address=Rue du Finistère 1-3
|venue=l'Esperance
|linkvenue=http://www.hotel-esperance.be/taverne.php
|date=2017/03/26
|time=14:00
|workgroup=Internal Democracy
}}
== Details ==

We will meet in De 'l'Esperance', Rue du Finistère 1-3, 1000 Brussels at 14h00.

The aim of this meeting will be to further define guidelines for a democratic meeting. Everybody who wants to help with this is, of course, welcome :)

== Preparation ==

[https://pad.pirateparty.be/p/InternalDemocracy Direct link to the pad]

<eplite id="InternalDemocracy" />

== Agenda ==
* Work further on the guidelines for meetings

== Minutes ==
We splitted up in two groups. One group reviewed the input that was given on the pad, the other group talked about the structure of the guidelines-document.

A short description of what we saw on the input:<br />
*The inputs were:
**Exemple from Pat (Crew Gent?) : https://www.loomio.org/d/SAW3EFV2/comment/1303786
**Pascal > I added this File to the Democracy page as an exemple of Dynamic Participation : https://wiki.pirateparty.be/images/9/99/Fiches_Dynamique-Participative.pdf. This doc refers to an actual oragnisation policy inside a Scout Federation in Belgium (aka : this is how it works in my office)

Things we thought were good:
*Pascal's document:
**Presentation was very good. (concept of bubbles was nice)
**+1 for roundtable + the question of how people feel, their expectations and that at this point, there can't be any discussion
**Consensus based is good :)
**It's good that a similar roundtable is held at the end
**Gent feedback
**We see a similar roundtable, so this is good
**Put some constraints on the roundtable (
*Things we thought about during these talks:
**How to integrate newcomers in the group?
**do we gave them some talk time?
**do we ask them to sit and listen?
**Opening and closing is individual-focussed.

Structure of the meeting: inspired by the labs

#Intro (plenary) 
##Feeling/Mood (1-2 words)
##Expectations (=needs) roundtable(1-2 senteces)
##Wishes (preferences) roundtable (1-2 sentences)
##End Time roundtable
##Split up in subgroups unless exact same wishes and small number of poeple

#Body (Subgroups)
##Possibility to introduce further (see Intro)
##Discussion
##Evaluation: this should be done when someone intends to leave. 
###Feelings roundtable
###Pro's ans contra's of the process and discussion about ways to improve next time
#Closing (Plenary)
##Each subgroup reports orally his conclusion/ decisions to the whole group 
###feedback of the others: understanding
###feedback of the others: agree/ disagree, no discussion here
###if not finished or no unanimity: decide for a next submeeting involving poeple disagreeing
##Evaluation (30 minutes before the end time)
###feeling roudtable, 1-2 words
###Pro's and contra's of the plenary (intro and closing) and discussion about how to do next time
###What do we decide for next time: venue, date, hour, general goal, proposition of subgroups. 

Next time we would finish on the structure and begin with the report and moderation function.