31May2014 Event

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Revision as of 16:31, 11 May 2014 by Vincent.L (talk | contribs) (Roles)
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Post-Electoral and pre-GA event preparation

Context of the project

  • 31st of may will be one week after the election. Whatever the result, we will need to define new objectives and share our experience. The construction of PPBE continues.

Roles

  • Registration needed so we know how much people will come and to book a place for the event. => Manu & Vincent
    • Save the Date: send to all members (via Jonas?)
    • primarily members and invitations
    • have membership registration there some people can become member of the party there
    • Make the agenda on one A4
    • Venue : Venue for about 100 pirates -> Call DeMarkten/ViaVia on Monday! => Thomas
    • Where : BXL is more central , Leuven, Louvain-la-Neuve ?
    • Budget : there is a GA budget, so it should be OK
  • Templates: => Valérie
    • Election evaluation
    • Questions to coreteam, party, elected
    • 2 x Goals (1 side) and Contacts & Calendar (2nd side)
    • Invite/brief speakers => Valérie & Thomas
    • Big map + thumb tacks or post-its and stickers => Patrick
    • PRINT EVERYTHING => Kash?
  • Volunteering:
    • Registration during the morning (2ppl): Patrick & Paul
    • 2 ppl technical setup: Vincent & (Jonas/Fred HackerSpace/...?)
    • Time keeper: Manu
    • 2 x Presenters + moderator (Fr & Nl): Thomas & Valerie
    • Digitilalization group : put productions of the day on the Wiki : Frédéric M. &...

Meetings

Sunday 11th May

When, where : 2.30pm in Pirate Office (rue Gérard 47A, 1040 Bxl).

0. [10'] Welcome, appointment of a chairman and a minutes secretary (by consensus) and overview of the agenda.

1. Post-election part

  • [10'] Determine the purpose of the event, regarding the elections.
  • [20'] Determine how to organize the event in order to achieve this purpose : what kind of activities? Involving who?

2. Pre-GA part

  • [10'] Brainstorming on the purpose of next GA : what do you want to see happening on next GA? what is it going to be about?
    • The outcome of this brainstorming will be forwarded to the coreteam to help them settle this.
  • [10'] Determine the purpose of the event regarding next GA : How does this event fit? What should be discussed/worked on during the event?
  • [20'] Determine how to organize the event in order to achieve this purpose : What kind of activities? Involving who?

3. [20'] Designing the event

  • How are we going to combine the two parts? What other things should be organized?

4. [20'] Requirements

  • Determine what are the tasks to be done in order to successfully organize the event : advertising, logistics...

5. [10'] Dispatch work.

  • Should result in an extensive todo list.

6. [5'] Congratulate each other.

  • Because we deserve it.

Working pads

Preparation

Brainstorming, questions, discussion, suggestions,...


Direct link to the pad: http://www.piratepad.be/p/event_140531

Ressources

Documentation

Facebook group

Twitter #

Related articles

Copy of the sent emails