Internal Democracy/Guidelines - Revision history

Ilja: /* Extras */

2018-11-11T21:15:46Z

Extras

← Older revision		Revision as of 23:15, 11 November 2018
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	:#* We often set deadlines and see this as a good thing since it pushes us to reach a goal. However this often leads to decisions that have been forced or not well thought of. This then can lead to frustrations with people or other problems further down the road. Sometimes you can't help it (e.g. because a decision needs to be reached at a time that you don't have control over), but you should always question whether the time-constraint is valid.		:#* We often set deadlines and see this as a good thing since it pushes us to reach a goal. However this often leads to decisions that have been forced or not well thought of. This then can lead to frustrations with people or other problems further down the road. Sometimes you can't help it (e.g. because a decision needs to be reached at a time that you don't have control over), but you should always question whether the time-constraint is valid.
	:# Choose a time and place people are comfortable with.		:# Choose a time and place people are comfortable with.
	:# Know that ''a decision is never final''. If there is consensus to do something, do it. This doesn't mean that consensus can't break in the future. When this happens you should take the time to work it out. This is also why it's important to not put yourself under time pressure. When this happens you ~~should~~ see it as a step backwards (as in ''we had a decision, and we don't have it any more''), but a step forwards. Breaking of consensus means that new input can be found to reach a new, and better, consensus. Or if the consensus stays, a new way of explaining why the proposition is a good idea can be found.		:# Know that '''a decision is never final'''. If there is consensus to do something, do it. This doesn't mean that consensus can't break in the future. When this happens you should take the time to work it out. This is also why it's important to not put yourself under time pressure. When this happens you shouldn't see it as a step backwards (as in ''we had a decision, and we don't have it any more''), but a step forwards. Breaking of consensus means that new input can be found to reach a new, and better, consensus. Or if the consensus stays, a new way of explaining why the proposition is a good idea can be found.
	:# Consensus does not mean that everyone has to agree explicitly. Sometimes it means ''good enough'' for everyone. Sometimes it means no one objects. Sometimes it can even mean that a decision is based on another system than consensus (like voting), what is important in the latter case is that everyone should agree that this is a good way to reach the decision. In other words, there needs to be at least consensus on the decision making process.		:# Consensus does not mean that everyone has to agree explicitly. Sometimes it means ''good enough'' for everyone. Sometimes it means no one objects. Sometimes it can even mean that a decision is based on another system than consensus (like voting), what is important in the latter case is that everyone should agree that this is a good way to reach the decision. In other words, there needs to be at least consensus on the decision making process.
	:# Splitting up '''is a good thing!'''		:# Splitting up '''is a good thing!'''

Ilja: /* Extras */

2018-11-11T18:42:58Z

Extras

← Older revision		Revision as of 20:42, 11 November 2018
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	:# Choose a time and place people are comfortable with.		:# Choose a time and place people are comfortable with.
	:# Know that ''a decision is never final''. If there is consensus to do something, do it. This doesn't mean that consensus can't break in the future. When this happens you should take the time to work it out. This is also why it's important to not put yourself under time pressure. When this happens you should see it as a step backwards (as in ''we had a decision, and we don't have it any more''), but a step forwards. Breaking of consensus means that new input can be found to reach a new, and better, consensus. Or if the consensus stays, a new way of explaining why the proposition is a good idea can be found.		:# Know that ''a decision is never final''. If there is consensus to do something, do it. This doesn't mean that consensus can't break in the future. When this happens you should take the time to work it out. This is also why it's important to not put yourself under time pressure. When this happens you should see it as a step backwards (as in ''we had a decision, and we don't have it any more''), but a step forwards. Breaking of consensus means that new input can be found to reach a new, and better, consensus. Or if the consensus stays, a new way of explaining why the proposition is a good idea can be found.
	:# Consensus does not mean that everyone has to agree explicitly. Sometimes it means '''good enough''' for everyone. Sometimes it can even mean that a decision is based on another system ~~then~~ consensus (like voting), what is important in ~~this~~ case is that everyone should agree that this is a good way to reach the decision. In other words, there needs to be at least consensus on the decision making process.		:# Consensus does not mean that everyone has to agree explicitly. Sometimes it means ''good enough'' for everyone. Sometimes it means no one objects. Sometimes it can even mean that a decision is based on another system than consensus (like voting), what is important in the latter case is that everyone should agree that this is a good way to reach the decision. In other words, there needs to be at least consensus on the decision making process.
			:# Splitting up '''is a good thing!'''

Ilja: /* Moderation */

2018-11-11T18:41:17Z

Moderation

← Older revision		Revision as of 20:41, 11 November 2018
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	=== The Silent Object ===		=== The Silent Object ===

	Sometimes people need time to process things they heard or want to say. Some people have this more than others. Something we experimented with was the idea of a '''silent object'''.		Sometimes people need time to process things they heard or want to say. Some people have this more than others. Something we experimented with was the idea of a ''silent object''.

	Define a '''silent object''' ''(an empty bottle, a napkin, a saltshaker, ...)'' anything accessible by every members of the assembly.		Define a ''silent object'' ''(an empty bottle, a napkin, a saltshaker, ...)'' anything accessible by every members of the assembly.

	It can be taken by anyone who needs '''all the group to remain silent''' until the silent object is released after a few seconds (to one or two minutes maximum).		It can be taken by anyone who needs '''all the group to remain silent''' until the silent object is released after a few seconds (to one or two minutes maximum).

Ilja: /* Structure of the meeting */

2018-11-11T18:40:34Z

Structure of the meeting

Ilja: Add flavor and extras to the article

2018-11-11T18:35:40Z

Add flavor and extras to the article

Show changes

HgO: visual for the meeting guidelines

2017-10-18T10:48:47Z

visual for the meeting guidelines

← Older revision		Revision as of 12:48, 18 October 2017
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	== Structure of the meeting ==		== Structure of the meeting ==

			[[File:MeetingGuideLinesVisual.svg\|thumb\|right\|Visual for the meeting guidelines]]
	=== Intro ''plenary'' ===		=== Intro ''plenary'' ===

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	=== Body ''in subgroups'' ===		=== Body ''in subgroups'' ===

	~~[[File:InternalDemocracyGuidelineFlagsEN.svg\|250px\|right\|Structure of a meeting]]~~

	:Here people have the possibility to introduce further.		:Here people have the possibility to introduce further.
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	## Pro's and contra's of the plenaries (intro and closing) and discussion about how to do next time		## Pro's and contra's of the plenaries (intro and closing) and discussion about how to do next time
	# What do we decide for next time: venue, date, hour, general goal, proposition of subgroups.		# What do we decide for next time: venue, date, hour, general goal, proposition of subgroups.



	== Moderation (experimental) ==		== Moderation (experimental) ==

Tierce: Reverted edits by Tierce (talk) to last revision by Jan Rainald

2017-09-12T06:35:26Z

Reverted edits by Tierce (talk) to last revision by Jan Rainald

← Older revision		Revision as of 08:35, 12 September 2017
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	;Content		;Content
	:Have to be discussed and defined but probably related to the [https://en.wikipedia.org/wiki/Five_Ws Five Ws] (what, who where, when, why +how).		:Have to be discussed and defined but probably related to the [https://en.wikipedia.org/wiki/Five_Ws Five Ws] (what, who where, when, why +how).
	:Can be related to «what it the result of the meeting».		:Can be related to «what is the result of the meeting».
	:Can be related to «how we provide the result».		:Can be related to «how we provide the result».

Tierce: Reverted edits by Jan Rainald (talk) to last revision by Tierce

2017-09-12T06:27:21Z

Reverted edits by Jan Rainald (talk) to last revision by Tierce

← Older revision		Revision as of 08:27, 12 September 2017
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	;Content		;Content
	:Have to be discussed and defined but probably related to the [https://en.wikipedia.org/wiki/Five_Ws Five Ws] (what, who where, when, why +how).		:Have to be discussed and defined but probably related to the [https://en.wikipedia.org/wiki/Five_Ws Five Ws] (what, who where, when, why +how).
	:Can be related to «what is the result of the meeting».		:Can be related to «what it the result of the meeting».
	:Can be related to «how we provide the result».		:Can be related to «how we provide the result».

Jan Rainald: /* Reporting (under construction) */

2017-09-08T19:35:48Z

Reporting (under construction)

← Older revision		Revision as of 21:35, 8 September 2017
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	;Content		;Content
	:Have to be discussed and defined but probably related to the [https://en.wikipedia.org/wiki/Five_Ws Five Ws] (what, who where, when, why +how).		:Have to be discussed and defined but probably related to the [https://en.wikipedia.org/wiki/Five_Ws Five Ws] (what, who where, when, why +how).
	:Can be related to «what it the result of the meeting».		:Can be related to «what is the result of the meeting».
	:Can be related to «how we provide the result».		:Can be related to «how we provide the result».

Tierce: added some content about moderation and reporting

2017-07-27T23:15:50Z

added some content about moderation and reporting

← Older revision		Revision as of 01:15, 28 July 2017
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	## Pro's and contra's of the plenaries (intro and closing) and discussion about how to do next time		## Pro's and contra's of the plenaries (intro and closing) and discussion about how to do next time
	# What do we decide for next time: venue, date, hour, general goal, proposition of subgroups.		# What do we decide for next time: venue, date, hour, general goal, proposition of subgroups.

			== Moderation (experimental) ==

			Define a '''silent object''' ''(an empty bottle, a napkin, a saltshaker, ...)'' anything accessible by every members of the assembly.

			It can be taken by anyone who needs '''all the group to remain silent''' until the silent object is released after a few seconds (to one or two minutes maximum).

			The object become available again and the discussions can continue.

			If more silent seems to be necessary, maybe it is the moment to have a break.

			Listen, listen, listen ... and listen. Speak is not always necessary.

			== Reporting (under construction) ==

			It's an important point which have to be done by sub groups ''(because the have to report to the plenary)'' and by the plenary ''(intro & closing)''.

			;Purpose
			:Make participation of others possible.
			:Provides to others with the means necessary to reach a concensus, a decision and/or an action.

			;Levels
			:Personal.
			:For the group (the active members of a project).
			:For everyone (the rest of the world).

			;Content
			:Have to be discussed and defined but probably related to the [https://en.wikipedia.org/wiki/Five_Ws Five Ws] (what, who where, when, why +how).
			:Can be related to «what it the result of the meeting».
			:Can be related to «how we provide the result».

			;Media
			:Oral, we can count on our listening, collective memory, and group dynamics.
			:Written, if every members are unavailable, the written text is available.
			: We can use the wiki because disregarding the fact that it seems to be complicated for the untrained users, it is a plateform on which we count because; it's [https://en.wikipedia.org/wiki/Free_and_open-source_software FOSS], it's public, it's transparent, it does not forget (create, edit, delete, move).

← Older revision		Revision as of 20:40, 11 November 2018
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	=== Intro ''plenary'' ===		=== Intro ''plenary'' ===

	:At the start of a meeting there's a short '''popcorn table''' where:		:At the start of a meeting there's a short ''popcorn table'' where:
	:# Everyone tells at what '''time''' they want/need to leave.		:# Everyone tells at what ''time'' they want/need to leave.
	:#* This is used to define the '''closing time''' of the meeting. It's possible that someone has to leave early, it's nice to know that in advance as well and work that in the schedule for the rest of the meeting.		:#* This is used to define the ''closing time'' of the meeting. It's possible that someone has to leave early, it's nice to know that in advance as well and work that in the schedule for the rest of the meeting.
	:# Everyone says how they feel/what their '''mood''' is (1-2 words)		:# Everyone says how they feel/what their ''mood'' is (1-2 words)
	:#* Mostly people will just say something like '''I feel good''' and that's ~~Oµokey~~. This is mostley because we saw that this can eleviate stress in certain situations or help frame certain reactions from people who at that time have a hard time. Saying that you feel '''frustrated''' or '''bad''' doesn't give you the right to behave like a jerk, but if something happens at least people can understand where it's coming from which '''will''' confine further escalation.		:#* Mostly people will just say something like ''I feel good'' and that's okey. This is mostley because we saw that this can eleviate stress in certain situations or help frame certain reactions from people who at that time have a hard time. Saying that you feel ''frustrated'' or ''bad'' doesn't give you the right to behave like a jerk, but if something happens at least people can understand where it's coming from which '''will''' confine further escalation.
	:# Everyone tells about their '''expectation'''(s) and/or '''wish'''(es)		:# Everyone tells about their ''expectation''(s) and/or ''wish''(es)
	:#* Expectations (what do you want to do/talk about/see happening). We defined expectations as things need to be done/happen. If these don't happen you may not want to come any more.		:#* Expectations (what do you want to do/talk about/see happening). We defined expectations as things need to be done/happen. If these don't happen you may not want to come any more.
	:#* Everyone tells their wishes. These are things you would like to see done/like to do, but it's not so bad if these don't happen.		:#* Everyone tells their wishes. These are things you would like to see done/like to do, but it's not so bad if these don't happen.
	:#* There isn't a real '''agenda''' with points of the day. The things that will be worked on is a subset of the expectations and wishes that people bring here.		:#* There isn't a real ''agenda'' with points of the day. The things that will be worked on is a subset of the expectations and wishes that people bring here.
	:#* It's possible to make propositions before the lab, to make pirates warm for your idea, but wether it will actually happen will depend for a big part on whether you bring it to the popcorn table.		:#* It's possible to make propositions before the lab, to make pirates warm for your idea, but wether it will actually happen will depend for a big part on whether you bring it to the popcorn table.
	:# A '''popcorn table''' means that anyone can (and should) speak, but unlike a '''round table''' where people talk in order of how they sit, a '''popcorn table''' means that anyone can start if they feel like it (and if no one else is already speaking of course ;) )		:# A ''popcorn table'' means that anyone can (and should) speak, but unlike a ''round table'' where people talk in order of how they sit, a ''popcorn table'' means that anyone can start if they feel like it (and if no one else is already speaking of course ;) )
	:#* The reason for a '''popcorn table''' as opposed to a '''round table''' is that people who want to bring an idea to the table will generally want to start, while others who don't have something specific they want to work on will often want to wait a bit to see what others bring so they can choose between those projects. A '''round table''' doesn't give you the freedom to do that. In the beginning it may feel a bit awkward because there's no real order, but after a couple of meetings you really start feeling if someone wants to talk or not.		:#* The reason for a ''popcorn table'' as opposed to a ''round table'' is that people who want to bring an idea to the table will generally want to start, while others who don't have something specific they want to work on will often want to wait a bit to see what others bring so they can choose between those projects. A ''round table'' doesn't give you the freedom to do that. In the beginning it may feel a bit awkward because there's no real order, but after a couple of meetings you really start feeling if someone wants to talk or not.

	:After this the closing time is defined. Usually the same time to leave is for most people the same within the range of an hour. If most are between 17h and 18h then 17h is a good closing time. This usually goes very fast.		:After this the closing time is defined. Usually the same time to leave is for most people the same within the range of an hour. If most are between 17h and 18h then 17h is a good closing time. This usually goes very fast.
	:# Usually the subgroups (see further) end about 30 minutes before the defined closing time so that there is time for the ~~Closing~~ ''plenary''.		:# Usually the subgroups (see further) end about 30 minutes before the defined closing time so that there is time for the ''closing plenary''.

	:Then subgroups are formed (3/5 people) based on the expectations and wishes (what people want to do/talk about)		:Then subgroups are formed (3/5 people) based on the expectations and wishes (what people want to do/talk about)
	:* This point may sometimes be a bit chaotic since people are often searching to see what groups form, but generally this can happens within a couple of minutes or even less.		:* This point may sometimes be a bit chaotic since people are often searching to see what groups form, but generally this can happens within a couple of minutes or even less.
	:* If there are many people who want to talk about the same thing, splitting up in even smaller groups is often a good idea. In life we're often told that we should '''stick together''', our experience however showed that splitting up is a good thing. Sometimes you all want to go in the same direction, but the route to get there differs. Splitting up has proven to be a ''very'' powerful tool to go onwards without causing friction or unnecessary tension between people. Often you find yourself at similar points afterwards and can then constructively build further on the conclusions of both groups.		:* If there are many people who want to talk about the same thing, splitting up in even smaller groups is often a good idea. In life we're often told that we should ''stick together'', our experience however showed that splitting up is a good thing. Sometimes you all want to go in the same direction, but the route to get there differs. Splitting up has proven to be a ''very'' powerful tool to go onwards without causing friction or unnecessary tension between people. Often you find yourself at similar points afterwards and can then constructively build further on the conclusions of both groups.

	=== Body ''in subgroups'' ===		=== Body ''in subgroups'' ===
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	:Evaluation: this should be done every time someone intends to leave and when closing down the group. Closing down the group can happen because		:Evaluation: this should be done every time someone intends to leave and when closing down the group. Closing down the group can happen because
	:# A conclusion is reached		:# A conclusion is reached
	:# It's been defined beforehand that it ~~would~~ take the whole meeting		:# It's been defined beforehand that it wouldn't take the whole meeting
	:# The meeting is coming to an end and we need to close down for the closing ''plenary''		:# The meeting is coming to an end and we need to close down for the closing ''plenary''
	:The evaluation consists of a popcorn roundtable where:		:The evaluation consists of a popcorn roundtable where: