GASquad checklist - Revision history

Franky: convert external links into internal links

2017-02-11T16:50:50Z

convert external links into internal links

← Older revision		Revision as of 18:50, 11 February 2017
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	Object of this document: a to-do list that can be re-used for each GA, or for another type of pirate meeting, to make sure things are planned in a timely manner, and that nothing gets forgotten on the way.		Object of this document: a to-do list that can be re-used for each GA, or for another type of pirate meeting, to make sure things are planned in a timely manner, and that nothing gets forgotten on the way.
	The template for the official procedure can be found [~~http://wiki.pirateparty.be/index.php/~~Events/GA:Template here]. The '''aspects that are related to the current Statutes''' are in bold.		The template for the official procedure can be found [[Events/GA:Template\|here]]. The '''aspects that are related to the current Statutes''' are in bold.

	First of all, some general thoughts in this document sent by Ivo: https://www.evernote.com/shard/s446/sh/51aaa0f1-2f3f-4d4c-8f83-50894ba06a10/31fdae9a8affb07e		First of all, some general thoughts in this document sent by Ivo: https://www.evernote.com/shard/s446/sh/51aaa0f1-2f3f-4d4c-8f83-50894ba06a10/31fdae9a8affb07e
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	= 12 weeks before =		= 12 weeks before =
	* Ask locals to look for a venue --> about the criteria for the venue, click [~~http://wiki.pirateparty.be/index.php/~~GASquad_checklist#About_the_venue here]		* Ask locals to look for a venue --> about the criteria for the venue, click [[GASquad_checklist#About_the_venue\|here]]
	* Create event on pirateparty.be and facebook		* Create event on pirateparty.be and facebook
	* Draft official invitation in FR-NL and send over pirate networks (make article for website page, ...)		* Draft official invitation in FR-NL and send over pirate networks (make article for website page, ...)

Valerie at 18:09, 29 March 2015

2015-03-29T18:09:38Z

← Older revision		Revision as of 20:09, 29 March 2015
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	Object of this document: a to-do list that can be re-used for each GA, or for another type of pirate meeting, to make sure things are planned in a timely manner, and that nothing gets forgotten on the way.		Object of this document: a to-do list that can be re-used for each GA, or for another type of pirate meeting, to make sure things are planned in a timely manner, and that nothing gets forgotten on the way.
	The template for the official procedure can be found [http://wiki.pirateparty.be/index.php/Events/GA:Template here]. The '''aspects that are related to the current Statutes''' are in bold.		The template for the official procedure can be found [http://wiki.pirateparty.be/index.php/Events/GA:Template here]. The '''aspects that are related to the current Statutes''' are in bold.

			First of all, some general thoughts in this document sent by Ivo: https://www.evernote.com/shard/s446/sh/51aaa0f1-2f3f-4d4c-8f83-50894ba06a10/31fdae9a8affb07e

	= At least 3 months before D day =		= At least 3 months before D day =

	* Set the date and city of the meeting		* Set the date and city of the meeting
	* Set the '''Theme/Question for the assembly''' ( --> coreteam)		* Set the '''Theme/Question for the assembly''' ( --> coreteam)

Valerie: /* About the venue */

2015-03-29T17:34:29Z

About the venue

← Older revision		Revision as of 19:34, 29 March 2015
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	** How far is the train station? Is it easy to reach by bus, trams, ...		** How far is the train station? Is it easy to reach by bus, trams, ...
	** What about parking?		** What about parking?

			* Setup and tables
			** Can small table groups be done in case of workshops?

Valerie: /* 5 weeks before */

2015-03-29T17:32:23Z

5 weeks before

← Older revision		Revision as of 19:32, 29 March 2015
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	= 5 weeks before =		= 5 weeks before =
	* '''Pirates are invited to amend existing proposals''' : let them know		* '''Pirates are invited to amend existing proposals''' : let them know
	* Prepare online registration form [~~example](~~http://pirateparty.be/registration-general-assembly-spring2015)		* Prepare online registration form [http://pirateparty.be/registration-general-assembly-spring2015 (example)]
	* Prepare check-up form [http://finance.pirateparty.be/forms/member_test (example)] for pirates to be able to check if they are registered in the party		* Prepare check-up form [http://finance.pirateparty.be/forms/member_test (example)] for pirates to be able to check if they are registered in the party
	* Venue of the GA is known and explanations on how to reach it are available for the invitation		* Venue of the GA is known and explanations on how to reach it are available for the invitation

Valerie: /* 5 weeks before */

2015-03-29T17:31:29Z

5 weeks before

← Older revision		Revision as of 19:31, 29 March 2015
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	* Prepare online registration form [example](http://pirateparty.be/registration-general-assembly-spring2015)		* Prepare online registration form [example](http://pirateparty.be/registration-general-assembly-spring2015)
	* Prepare check-up form [http://finance.pirateparty.be/forms/member_test (example)] for pirates to be able to check if they are registered in the party		* Prepare check-up form [http://finance.pirateparty.be/forms/member_test (example)] for pirates to be able to check if they are registered in the party
	* ~~Address~~ of the GA is known		* Venue of the GA is known and explanations on how to reach it are available for the invitation

	= 4 weeks before =		= 4 weeks before =

Valerie: /* About the venue */

2015-03-29T17:30:24Z

About the venue

← Older revision		Revision as of 19:30, 29 March 2015
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	The location of the meeting is a key for success. Let the organising team know about the following criteria before they choose a location:		The location of the meeting is a key for success. Let the organising team know about the following criteria before they choose a location:
	* Internet connection is critical		* Internet connection is critical
	** Wifi (for all) is it possible and does it work well enough?		** Wifi (for all): is it possible and does it work well enough?
	** If not, at least possibility to connect a wifi router or a PC via cable		** If not, we need at least the possibility to connect a wifi router or a PC via cable
	** It is '''critical''' to know this in advance since a lot things depend on this		** It is '''critical''' to know this in advance since a lot things depend on this
	* Is it possible to project slides ~~with a beamer~~? (white wall or screen available?)
			* Is it possible to project slides? (white wall or screen available?)

	* Food: is it possible to bring our own food?		* Food: is it possible to bring our own food?
	** If yes, are there drinks, plates, ... and is it possible to buy food outside for those who will forget		** If yes, are there drinks, plates, ... and is it possible to buy food outside for those who will forget
	** If not, is it possible to eat outside, not too far, on the day of the GA (beware of sundays...)		** If not, is it possible to eat outside, not too far, on the day of the GA (beware of sundays...)
	* Start and end ~~time:~~
			* Start and end times
	** Organisers should be able to be there at least 1 hour before pirates		** Organisers should be able to be there at least 1 hour before pirates
	** In case the agenda overflows, it is good to be able to stay longer than planned		** In case the agenda overflows, it is good to be able to stay longer than planned
	* Ease of ~~reach~~
			* Ease of reaching the venue (from far away)
	** How far is the train station? Is it easy to reach by bus, trams, ...		** How far is the train station? Is it easy to reach by bus, trams, ...
	** What about parking?		** What about parking?

Valerie: /* Welcome session */

2015-03-29T17:27:28Z

Welcome session

← Older revision		Revision as of 19:27, 29 March 2015
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	= Welcome session =		= Welcome session =
	It should include an explanation on communication (meaning of gestures, ...) and that every one is invited to take notes on the pad.		* It should include an explanation on communication (meaning of gestures, ...)
			* and that every one is invited to take notes on the pad ("we all take notes").

	= End of the day =		= End of the day =

Valerie: /* 12 weeks before */

2015-03-29T17:25:23Z

12 weeks before

← Older revision		Revision as of 19:25, 29 March 2015
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	= 12 weeks before =		= 12 weeks before =
	* Ask locals to look for a venue --> about the criteria for the venue, click here		* Ask locals to look for a venue --> about the criteria for the venue, click [http://wiki.pirateparty.be/index.php/GASquad_checklist#About_the_venue here]
	* Create event on pirateparty.be and facebook		* Create event on pirateparty.be and facebook
	* Draft official invitation in FR-NL and send over pirate networks (make article for website page, ...)		* Draft official invitation in FR-NL and send over pirate networks (make article for website page, ...)

Valerie: /* About the venue */

2015-03-29T17:24:34Z

About the venue

← Older revision		Revision as of 19:24, 29 March 2015
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	The location of the meeting is a key for success. Let the organising team know about the following criteria before they choose a location:		The location of the meeting is a key for success. Let the organising team know about the following criteria before they choose a location:
	* Internet connection is critical		* Internet connection is critical
	** Wifi (for all) is possible		** Wifi (for all) is it possible and does it work well enough?
	** If not, at least possibility to connect a wifi router or a PC via a cable		** If not, at least possibility to connect a wifi router or a PC via cable
	** It is critical to know this in advance		** It is '''critical''' to know this in advance since a lot things depend on this
	* Is it possible to project slides with a beamer?		* Is it possible to project slides with a beamer? (white wall or screen available?)
	* Food: is it possible to bring our own food?		* Food: is it possible to bring our own food?
	** If yes, are there drinks, plates, ... and is it possible to buy food outside for those who will forget		** If yes, are there drinks, plates, ... and is it possible to buy food outside for those who will forget
	** If not, is it possible to eat outside, not too far, on the day of the GA (beware of sundays...)		** If not, is it possible to eat outside, not too far, on the day of the GA (beware of sundays...)
			* Start and end time:
			** Organisers should be able to be there at least 1 hour before pirates
			** In case the agenda overflows, it is good to be able to stay longer than planned
			* Ease of reach
			** How far is the train station? Is it easy to reach by bus, trams, ...
			** What about parking?

Valerie: /* Few days before */

2015-03-29T17:20:58Z

Few days before

← Older revision		Revision as of 19:20, 29 March 2015
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	* Print A4 pages to help locate the GA: [http://wiki.pirateparty.be/images/6/6b/Pirate_affiche_GA.odp]		* Print A4 pages to help locate the GA: [http://wiki.pirateparty.be/images/6/6b/Pirate_affiche_GA.odp]
	* Print A4 pages with agenda of the day: [http://wiki.pirateparty.be/images/4/44/Pirate_agenda_GA.odp]		* Print A4 pages with agenda of the day: [http://wiki.pirateparty.be/images/4/44/Pirate_agenda_GA.odp]
	* Define roles, who does what? Especially, find a chairperson (from the local organisers for instance), possibly two. And someone to do the welcome-registration.		* Define roles, who does what? Especially, find a chairperson (from the local organisers for instance - avoid someone from GA squad unless the team is large), possibly two (because it sucks a lot of energy). And someone to do the welcome-registration.

	= Morning preparation =		= Morning preparation =