Franky: Franky moved page CrewBrussels/Meeting08 to Crew Brussels/Meeting/14 03 2012: meeting naming convention

2017-02-10T20:00:02Z

Franky moved page CrewBrussels/Meeting08 to Crew Brussels/Meeting/14 03 2012: meeting naming convention

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	\|meetingname = Meeting08		\|meetingname = Meeting08
	\|workgroup = ~~CrewBrussels~~		\|workgroup = Crew Brussels
	\|date = 14-03-2012		\|date = 14-03-2012
	\|city = Brussels		\|city = Brussels

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	~~When: Wednesday, March 14th,~~ 2012		{{MeetingSidebar
			\|lang = fr
	~~Present:~~ Jurgen, Line, Pieter, Jonas, Marouane, Monika, Paul, Thomas, Nofel, Xavier, mab, Xavier S.		\|meetingname = Meeting08
			\|workgroup = CrewBrussels
			\|date = 14-03-2012
			\|city = Brussels
			\|attendees = Jurgen, Line, Pieter, Jonas, Marouane, Monika, Paul, Thomas, Nofel, Xavier, mab, Xavier S.
			\|agenda = #Organisational discussion
			\|minutes = #Notes
			}}


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			[[Category:Meeting]]

Majong: Created page with "When: Wednesday, March 14th, 2012 Present: Jurgen, Line, Pieter, Jonas, Marouane, Monika, Paul, Thomas, Nofel, Xavier, mab, Xavier S. == Organisational discussion == * The ..."

2012-03-10T17:03:13Z

Created page with "When: Wednesday, March 14th, 2012 Present: Jurgen, Line, Pieter, Jonas, Marouane, Monika, Paul, Thomas, Nofel, Xavier, mab, Xavier S. == Organisational discussion == * The ..."

New page

When: Wednesday, March 14th, 2012

Present: Jurgen, Line, Pieter, Jonas, Marouane, Monika, Paul, Thomas, Nofel, Xavier, mab, Xavier S.

== Organisational discussion ==

* The main topic for the meeting is the organisation of General Assembly of PPBe
* Prior to the agenda discission, a discussion on language during meeting
** try english
** otherwise fall back on native

== Preparation of General Assembly ==

=== Location ===

* Proposals:
1) Paul and Marouan's proposal
2) demarkten.be
3) coworking place

* We have chosen demarkten.be for Sunday 25th of March

* To confirm the location availability, Line will go in the morning (i.e. Thursday 8th March) :
** Preferred date: 25th of March, or 1st of April, backup date
** get invoice on Black Pearl
** Monika will provide info on info required to put invoice on Black Pearl
** check if they have wifi
** We need at least 1 flipchart
** Check about tables
** Line will ask and get confirmation on paper
** We need to know when we can access the location, earliest and latest hour

=== Time schedule ===

* Suggestion of doors opening at 09:00 am
* start of GA at 10:00 am
* start with financial stuff which is not to interest to everyone

* Food question
** what do we do
** markten can provide

=== Agenda for General Assembly ===

* mab: what we have right now: three hour meeting
* we need to send agenda 2 weeks in advance (preliminary)

* Annotations des présences et validité de l'assemblée
* Compte rendu des activités du parti pour 2011
* Compte rendu des comptes / finances du parti pour 2011
** financial activities report
** presentation + QA
** reports done by Monika and Jurgen
** no time really to send this out in advance, if it turns out it's possible, would be nice to send it out
** one number that Thomas wants on the table: what is the total income of the year.

* QA for the party;
** Jurgen will do answering or relay question
** add info@pirateparty.be for people to send in questions ahead of time

* Note: Démission des responsables actuels

* Elections de nouveaux responsables:
** elections at the end of the day
** 3 co-presidents
*** list of candidates:
**** most candidates will be available beforehand on wiki
**** spur of the moment candidates are also allowed
**** should create a wiki page for candidates
**** each candidate have to present on ga, 5 min max. Half hour or more Q and A, let everyone ask questions to any or all candidates
**** acceptance ritual
**** the mail that calls people to the assembly NEEDS TO CONTAIN request for candidacy

* Two possibilities: five or seven board members. Vote on the approach during the meeting
** five member system
*** 3 co-presidents
*** treasurer
*** secretary general
** seven members system
*** 3 co-presidents
*** treasurer
*** secretary general
*** 2 extra people
** idea of replacements for each post
** note that the treasurer becomes head of npo
** make intro for this point

* Operation mode

* Explain the current structure, i.e. three pirates rule
** Jurgen will explain
** Squads, Crew, CoreTeam

* F***** manual
** Paul and Marouane worked on a document: statutes

* Liquid feedback system presentation. Used for political discussions
** Jonas will do presentation
** Sandb backup/help presentation

* Vote the statutes
** minimum: containing the clause on liquid feedback and board/presidents
** full: The F**** manual
** in any case, from there on, it's on liquid feedback

* ask anyone to bring in motions, proposals on the manual; to say how long they need; on the mail
* The F**** needs to be mailed

* Discussion community elections 2012

** Intro by Marouan
** do we talk about this on the meeting
** someone presents all we know right now about elections community
** general info’s
** Thomas will do this for Flanders

* Squads
** Web Squad
*** Mike & Line will do this
*** 15 min presentation

** IT Squad
*** Jonas
*** 15 min presentation
*** itworkgroup@pirateparty.be
*** Thomas wants to take on the coordination tasks.

** Social media squad
*** Xavier S. will present this
*** 15 minutes presentation
*** twitter, facebook, papers, blogs, etc

** Welcome squad
*** Paul and Monika will present
*** takes in new people
*** 15 minutes presentation

=== To Do ===

* Final docs need to be put online
* Translated into Dutch, English
* Friday finalized 9th F***** manual by Marouan, when ready, put it on wiki
* David translates into Dutch (Monika will follow up)
* Pieter will translate into English
* Monika will coordinate the preparations for to GA

* Job descriptions
** first draft on wiki, asap, by Monika
** they need to be completed, everyone help out!
** especially the co-president one

* Application for candidate president
** Monika has samples from 2010
** agreed on the form

* Online docs availability
** Put up GA page on wiki
** Candidates can make subpages
** Marouan will put the F** manual in FR on wiki

* Note: Wiki and language
** Wiki language English, if you want, translate to French and Dutch, if you want

* Letter GA
** Line will translate to NL for Monika
** Pieter is backup translator

* send to all mailing lists
* we need to ask for confirmation that they will come, will scare them into confirming by saying it's needed.

=== Practical aspects of GA ===

* Language: ask at the beginning of the meeting, suggest to held GA in English only
* Who votes for the regional presidents: everyone votes for all presidents (not the flemish for the flemish)
* Voting system: STV - Schultz method - on paper
** everyone can vote first, second, third, ... (to rank)
** practically: printing ballots, distribute ballots
** Thomas is doing the lightning fast generation of a document and then print it for everyone
** Jurgen will provide Thomas with a template
** Election commission required: randomly selected 2 people at least
** GA invitation send out for people who are paying members; captains provide lists of the members of the crew by Tuesday evening next week. 13th. captains communicate with majong@pirateparty.be
* Streaming, video recording
** Streaming requires good internet connection, 300kbps, most probably not
* Rapporteur: Pieter, Paul backup
* Leading assembly: Jurgen & Monika
* Line will greet the pirates
* IT Part; Pieter will ask Mike, Pieter backup
* Printing before the GA (manual, candidatures): Jeremy via Paul
* Badges for people: Pin machine by Thomas, we can prepare those beforehand, thomas will disperse the templates for anyone to design
* sticker badges we have
* Merchandising: Pieter will bring what gent has
* Food, drinks: drinks by the markten, at the end; "verre de l'amitie" Line needs to check how we can make this happen

Note: IF ANYONE WHO COMITTED SOMTHING, CAN'T MAKE IT, CONTACT JURGEN OR MONIKA IMMEDIATELY (WE ARE ON A THIGHT SHEDULE). IF YOU DID NOT DO IT IMMEDIATELY, DO IT NOW.

=== List of responsible people/tasks ===

* To do's before assembly

** Monika: Monika will provide info on info required to put invoice on Black Pearl to Line
** Monika: First drafts Job Description on wiki, asap, by Monika
** Line: Line will go in the morning to demarkten, rent room and get confirmation on paper
** Line: Line will translate Invitation letter dutch
** Line: Line will check regarding "verre de l'amitié"
** Jurgen: Jurgen will provide Thomas with a Voting form template
** Jeremy: Printing before the GA (manual, candidatures): Jeremy via Paul
** David: David translates statutes into Dutch
** Pieter: Pieter will translate statutes into English
** Thomas: will disperse the pin templates for anyone to design

* To do’s on assembly day
** Monika & Jurgen: Jurgen and Monika: short financial presentation
** Monika & Jurgen: Leading assembly: Jurgen & Monika
** Jurgen: Jurgen Q&A on the party; answer or relay questions
** Jurgen: operation mode: Jurgen will explain the three pirates rule
** Monika: welcome squad presentation
** Jonas: Jonas does presentation on Liquid Feedback
** Jonas: on IT
** Marouan & Thomas: Marouan (Intro) and Thomas: presentation on community elections 2012 & 2014 in Flanders
** Mike & Line: presentation Web Squad
** Line: Line will greet the pirates at the GA
* Mike: IT Part; Pieter will ask Mike, Pieter backup
* Xavier S.: Social media squad presentation
* Marouan: will create wiki General Assembly page
* Thomas: is going to take care of the printing of the voting forms
* Pieter: Rapporteur, Paul backup
* Pieter: will bring merchandising of Gent

Crew Brussels/Meeting/14 03 2012 - Revision history

Franky: Franky moved page CrewBrussels/Meeting08 to Crew Brussels/Meeting/14 03 2012: meeting naming convention

HgO at 19:27, 10 February 2017

Vanecx: meeting sidebar

Franky: add category meeting without sidebar1

Franky: add category meeting

Majong: Created page with "When: Wednesday, March 14th, 2012 Present: Jurgen, Line, Pieter, Jonas, Marouane, Monika, Paul, Thomas, Nofel, Xavier, mab, Xavier S. == Organisational discussion == * The ..."